Path Forward 2020-21

Welcome to Louisville Collegiate School’s Path Forward Resource page. In the spirit of transparency, we are sharing our evolving plans for the 2020-2021 school year. Please understand that in this fluid situation, information can and will change rapidly. Please bookmark this page and revisit it periodically for the most up-to-date information.

The purpose of this page is to share what we know, our guiding principles throughout this process, and our decision-making process as new variables and information emerge. The health and well-being of Collegiate’s community of students, faculty, staff, and families remain our highest priority.

 

Designing for Safety (and Excellence)
Mission Statement

Driven by Mission

Louisville Collegiate School’s mission is to inspire academic excellence, extraordinary character, and global citizenship.

Scenario Planning: Determining the path forward

Guiding Principles

  • Remain sharply focused on whole child education: challenging academics, social-emotional education, and a nurturing, child-centered culture
  • Continue to provide a sense of belonging for all in our community: equal access, inclusion, strong sense of community and connection to one another
  • Honor the diversity of risk tolerances within our community
  • Provide a safe (physical and emotional) environment for students, teachers, staff, & families
  • Regardless of the delivery model throughout the year, work to meet all students’ needs and proactively work to make accommodations when they are needed
  • Prioritize the wellness of our entire community
  • Continue to follow the CDC, Kentucky Department of Education, and Governor Beshear’s guidance for reopening
Our Immediate Goals
  • Create a model that is dynamic and responsive to ongoing changes
  • Comprehensive community wellness
  • Continue, regardless of model, to deliver on our mission to inspire academic excellence, extraordinary character, and global citizenship
Task Forces

Safety Committee

The school’s Safety Committee is co-chaired by Head of Middle School Lisa Riker and Director of Facilities Mike Basham. This committee meets bi-monthly through the school year. 

Path Forward Task Force

The Path Forward Task Force was formed to develop the strategy for returning students to our campus; the aim is to allow for flexibility, transparency, and prioritize the health and safety of our Collegiate community. Collegiate is currently preparing the physical campus for the safe return of students in the fall of 2020. The administration recognizes that some families may not be comfortable with their child(ren) returning at that time, and Collegiate is committed to offering a distance learning option for those families until they are ready for the students in their households to return to in-person learning. 

These groups used guidelines from the Kentucky Department of Education and the CDC and focused on these areas:

  • Academics
  • Health & Safety
  • Equipment & Supplies
  • Dining

 

Health Planning
Our Framework

Our Framework

When we re-open in the fall, we will organize around the following framework to keep our community healthy.

Prevention

  • Education about the virus and how to stay healthy
  • Program adjustments to maximize individual and community wellness
  • Physical and social adjustments to minimize the risk of exposure

Detection

  • Monitoring regional and local outbreaks to understand community risk
  • Ensuring individuals coming to campus are of low risk of spreading illness
  • Tracking individual cases and trending illnesses within our community

Response

  • Communicating with local health authorities and internal community
  • Adjusting operational modes
  • Increasing/accelerating cleaning and disinfecting protocols
Physical Campus

The Task Force Committee will continue to work closely over the next several weeks and put learning plans and campus modifications in place, as more information and updated public health guidelines are made available. Current strategies are being developed in the following areas:

  • Implementation of capacity limits to allow for social distancing throughout campus.
  • Modification of programs and events in compliance with limits on crowd sizes and social distancing measures.
  • The use of masks during transitions, classes, and public gathering spaces.
  • Sanitizing and cleaning protocols.
  • Changes to campus access for visitors and parents.
  • Modification of lunch service to comply with hygiene and social distancing guidelines.
  • Continued use of virtual platforms in conjunction with in-person services to minimize in-person contact and optimize student safety for areas of academic instruction, student activities, and other meeting opportunities.
Travel Advisory (Updated 7/22/2020)

Louisville Collegiate School requires a 14-day self-quarantine for Kentuckians who travel to nine states – Alabama, Arizona, Florida, Georgia, Idaho, Mississippi, Nevada, South Carolina, and Texas plus Puerto Rico, which are reporting a positive coronavirus testing rate equal to or greater than 15%. Please note, Louisville Collegiate School will adjust the list of States as additional guidance is released from the Governor’s office.

Health Screenings & Temperature Checks

Temperature screenings (non-contact) will be required upon arrival for all employees, students, and visitors. Additionally, all employees and students will be required to perform an at-home wellness screening with a temperature check before arrival on campus each day.  Division heads will share additional information during an upcoming Division Town Hall or EBlast.

Mask Policy (7/24/2020)

Based on guidance from the Kentucky Department of Education, Kentucky Department of Public Health, the Governor’s office, and the CDC, masks will be mandatory for full participation in Collegiate life (KG-12). The following are expectations and guidelines for mask usage on Collegiate’s campus. 

  • At a minimum, a cloth mask with two or more layers must be worn at all times while in buildings. Those who choose to wear a N95, KN95, or procedural mask are welcome to do so.
  • Masks must be worn so that the mouth and nose are fully covered. Scarfs, gaiters, and bandanas are not permissible for use. Only individuals with approved medical exemptions shall be given the option to wear face shields. These medical exemptions must be on file with the school nurse. Employee mask exemptions/workplace accommodation requests must be submitted to the CFO. 
  • Students will be permitted mask breaks throughout the day per faculty, staff, and/or administrator approval and direction. Those breaks will occur outside, and when safe physical distancing can be maintained. Additionally, students will be allowed to remove masks during lunch.
  • Collegiate will provide, at no cost, one Collegiate branded mask to every student.
COVID-19 Communications

The Louisville Collegiate School (LCS) Health Officer will follow reporting and communication guidelines/requirements by the Kentucky Department of Health when a LCS community member has been exposed or diagnosed with COVID-19. Employees or students that self-report exposure to COVID-19, self-report diagnosis of COVID-19, or present at least one of the following COVID-19 symptoms (fever, chills, shortness of breath of difficulty breathing, new cough, new loss of taste or smell) will be asked to leave campus immediately. Students will wait in the observation area of the Health Center until a parent arrives. The Health Officer will notify the health department and follow health department guidelines for communicating, cleaning and disinfecting the areas exposed.

Lunch on Campus

Sage, our dining services provider, is working with us to prepare a healthy and safe lunch service. We will utilize additional dining space outdoors in addition to the Thornton Dining Commons to meet minimum number requirements for social distancing as CDC and state guidance evolves. We will also provide healthy boxed lunch options for in-class dining. Additionally, Sage staff is implementing new protocols for cleaning, serving, supplies, and storage. Our Dining spaces will include partitions for the safe removal of masks while eating.

Wayfinding and Traffic Flow

Signage and floor markings will be utilized throughout the campus to manage traffic flow and direction to support physical distancing practices.

Volunteering and Visitors

In order to minimize risk and maintain a healthy environment for our students and teachers, we will begin the school year by limiting access to campus buildings to students, teachers, and essential personnel. Families are welcome on campus for important meetings and orientations, with virtual options available. While we understand that some members of our community will be disappointed, it is important to note that we will not resume on-campus or in-classroom volunteer opportunities right away.

 

Teaching and learning
Projecting Four Operating Modes

Current planning assumes school will open on August 18 with some form of distancing expectations (Yellow or Orange). We are looking at the best ways to onboard new students that could include prioritizing their first days on campus.

We expect to shift between several operational modes next school year.

Phase Green 

  • Full Campus Use
  • Traditional Operations

Phase Yellow 

  • Moderate Physical Distancing
  • Limiting Large Gatherings
  • Staggering transitions times on campus
  • Rerouting and establishing specific paths around campus
  • Repurposing spaces on campus to take advantage of square footage
  • Acquisitions of additional classroom spaces (i.e. Gilda's Club)
  • Students are responsible for their own school supplies and take belongings home every night (i.e. Using backpacks, not lockers)

Phase Orange 

  • High Physical Distancing
  • Limiting People on Campus by alternating days/weeks students are on campus
  • Staggered start to the school day for grades/divisions
  • Rerouting and establishing specific paths around campus 
  • Students take school supplies home every night for a nimble transition to distance learning if necessary

Phase Red

  • Virtual
  • Essential Personnel Only 
Academic Gear-Up Expansion, Summer 2020

Louisville Collegiate School has a strong reputation for cultivating life-long learners through a balance of rigorous, intentional programming and caring relationships. The mettle of that reputation has been tested over the past few months. From our interactions with students this spring, and from conversations with families, we learned that our students need opportunities to reinvigorate their imaginations and passions for learning, to connect and laugh with their teachers and peers, and to mitigate potentially extended “summer slides.”

Click here to learn more about Academic Gear-Up Expansion.

Lower School

See email for Zoom information.

Community Town Hall
Tuesday, August 4, 4:00 p.m.

JK Parent Town Hall
Friday, August 7, 3:00 p.m.

KG Parent Town Hall
Friday, August 7, 4:00 p.m.

1st-grade Parent Town Hall
Monday, August 10, 3:15 p.m.

2nd-grade Parent Town Hall
Monday, August 10, 4:15 p.m.

3rd-grade Parent Town Hall
Tuesday, August 11, 3:45 p.m.

4th-grade Parent Town Hall
Tuesday, August 11, 4:45 p.m.

Middle School

See email for Zoom information.

Community Town Hall
Tuesday, August 4, 4:00 p.m.

5th-grade Family Town Hall
Friday, August 7, 11:00 a.m.

6th-grade Family Town Hall
Friday, August 7, 1:00 p.m.

7th-grade Family Town Hall
Monday, August 10, 11:00 a.m.

8th-grade Family Town Hall
Monday, August 10, 1:00 p.m.

Upper School

See email for Zoom information.

Community Town Hall
Tuesday, August 4, 4:00 p.m.

Upper School Family Town Hall
Wednesday, August 5, at 7:00 p.m.

Welcome Back Advisory Meetings (students)
Thursday, August 6
3:00 p.m. - Geis/Shah
4:00 p.m. - Scharfenberger
5:00 p.m. - Brundige
6:00 p.m. - Sweeney-Martin/McGuire
7:00 p.m. - Crawford
8:00 p.m. - Gahan

Friday, August 7
2:00 p.m. - Stern
3:00 p.m. - Travis
4:00 p.m. - Weyrens/Nicoson
5:00 p.m. - Kimmel
6:00 p.m. - Ojeda
7:00 p.m. - Keyer

Monday, August 10
2:00 p.m. - Boles
3:00 p.m. - Staley
4:00 p.m. - Karrer
5:00 p.m. - Prince
6:00 p.m. - Erath
7:00 p.m. - O'Leary

Tuesday, August 11
3:00 p.m. - Hawbaker
4:00 p.m. - Rucker
5:00 p.m. - Cleaver
6:00 p.m. - Sowell
7:00 p.m. - Hinton

Wednesday, August 12
4:00 p.m. - Koester
5:00 p.m. - Lerner
7:00 p.m. - Mandatory Make-Up

 

Student life
Athletics 7/29/2020

Athletics in the 2020-21 school year will undoubtedly look different than they have in the past, and we are actively working to ensure that we are ready for these changes and challenges. We will do all that we can to provide the safest and strongest opportunities for our Amazons and Titans. At this time, high school coaches who elect to do so may hold off-season and voluntary workout sessions in-person. Golf is the only fall sport that has been approved by the KHSAA to begin official team practices. The KHSAA voted on July 28 to allow official practices for cross country, field hockey, and soccer beginning on Monday, August 24.  This vote also allows for competitions to tentatively start on Monday, September 7.  Currently, we are planning to start official practices for Upper School and Middle School sports the week of August 24. We will steadily communicate our school policies as well as updates from the Kentucky High School Athletic Association (KHSAA) which is meeting regularly with the Kentucky Board of Education as well as the governor’s office. Please refer to the COVID-19 Health and Safety Policy for Athletics, and continue to follow school communications and updates.

Cornerstones

As we live through the upcoming school year and all of the challenges that a global pandemic may bring to our campus, we remain committed to teaching, living, and learning Respect, Responsibility, Honor, and Compassion. Simply stated, these words, our Cornerstones, are the foundation on which our community and culture is built. That will not change regardless of what this upcoming year brings our way.

 

Financial Considerations and Support
School Finances

We entered this crisis from a strong financial position. As part of our five-year strategic planning process, we developed long-range financial planning models that give us the necessary flexibility to respond to our current situation.

However, like most small businesses, the school has experienced unanticipated financial impact resulting from Covid-19, particularly as it relates to the loss in ancillary (non-tuition) and Annual Fund income that directly supports the academic program and general operating expenses. 

We also anticipate increased costs this summer and over the next fiscal year as we prepare the campus for a safe opening. 

Tuition and Fees

As we evaluate our budget for the end of this year and into next year, we have seen the majority of our operational savings consumed by the unanticipated costs of the crisis. However, considering cost savings realized by suspending our dining service, the school has passed along the savings to families for the 2019-2020 school year. Future credits will be considered during the 2020-2021 fiscal year should we experience another prolonged period of distance learning.

Supporting Families in Need

We recognize the recent state stay-at-home guidelines and subsequent economic shutdown has impacted the finances of many families. Collegiate wishes to be as responsive and flexible as possible during this uncertain time.

Families wishing to discuss the need for a more flexible payment plan or potential emergency tuition assistance should reach out to our Director of Admissions, Austin Anderton.